School management software (all in one solution) – Benefits/Features

Today there are millions of schools around the world and when it comes us to choose a software the management prefers some pre-med of software solutions. most of these software's are built by amateur developers who end up charging a money bomb to the school and then disappear here comes the one-stop solution.

School Management Software is a cloud based integrated ERP software. It is a comprehensive solution for schools’ the user interface supports the unique needs of Education with cost-effective time-saving features and highly efficient workflow.

Features of School Management Software:

School provides different portals for management, admin faculty, parents and students. Now parents need not worry about the fees due date and payment school alerts the users with appropriate information at right time using the push notification methods besides the user portals or dashboards.

There's an admin portal that manages the entire school it allows the user to manage profiles course batch details, student details and more in configuration module.

The admin can setup the whole school it allows the user to manage notification option SMS counter online registration state province. The admin can also manage what a student parent or a teacher can see these changes are done in config module dashboard in academic management module it allows the user to manage classes subject, manage syllabus add lesson plan, monthly weekly planner and more.

These actions are done using the academic management dashboard beside these modules there's a report Center module dashboard which allows the user to check students info report, complaints report, assessment report, attendance report, a few of the functional modules for each of the users include fees management, payment dashboard management, messaging among the users activity, logging import and export module, online examination attendance, SMS complaint module managing, timetable managing, classes and different courses. School brings parents, students & faculties under one platform the users can log in anywhere at any time with any device it is suitable for all kinds of platforms.

Having too much workload in order to run a school, school management is never an easy task it is a burden and as much as it is complicated – staff, students timetable, exams piece collection, accounting, transportation etc are you trying to manage an entire school or a college with an online system and transfer from a traditional to a modern and digital school don't worry we have the solutions for your problems.

A school has become your ideal choice it systematically manages and track your school with every detail with CampusCare app. Parents are never worried about their kid’s safety and don't need to stand in a queue to follow their children's tasks communicate with faculty members and/or to know about their performance.

A biometric fingerprint for all the staff which would be connected directly to the system and easily you can send direct message to anyone instantly. Parents can check their children's progress, attendance, grade, school events, media transportation and much more teachers can communicate with parents via the app and the website notifications via SMS and emails all updates such as online exams, online conference, grades, polls, books, library, online books and much more this is not all in addition to the large accounting sections such as payroll accounting expenses income and inventory , all-in-one solution in one platform the users can log in anywhere anytime with any device. Discover the features yourself with Demo.

EXAMPLE:

Here’s a simple story to let you understand:

Get up or you'll get late for school have your breakfast quickly or you'll miss the bus hurry up. School Teacher: I have marked Rinku and Rajan absent for today isn't this what happens on an everyday basis and parents are constantly worried about their kids to overcome such events we bring a combination of five different apps it acts as a communication bridge between schools and parents.

LGBT becomes a part of your day right from the morning alarm it is customized to suit the school ties it divides information when the bus has left from school so that the school parents and children build the reduce accordingly. It alerts about the arrival of bus at the assigned pickup stop so that you are always on time it tracks the route that the pasta takes and after all the pickup's information about the end of trip is sent to carriers and all of this happens in real time.

They can now easily mark the attendance of students by logging into the app and the sign needs of days can be received by the parents the app can be used to send out assignment information to parents directly who can access it according to their convenience during any school activity teachers and simply flip pictures of students and change to their bedding making it easy for them to know how their child is doing in the school the long wait for annual celebration videos and pictures.

The school bus can be checked again once off board at the assigned stop an alert will be received by the parent confirming the dropping so that the parents can be saved from the agony of waiting for the bus and when it will be time to do the assignments both parents and children will be informed in at once to complete it. So welcome to a duty and make your everyday life easy.

What Is The Best School Management Software?

School Management Software is designed for facilitating paperless management of schools. The best school management software has an ability of hosting modules that allow user to maintain the academic history of their students, records and more that ultimately helps the teachers, staff, to work in accord. This brings different functions and departments in just one system and offers all relevant data at one place. School management system online is getting more prevalence. The web-based management software is simple to use at all locations, without any sacrifice in the functionalities.

Why does Education System require School Management Software?

Schools, tuition centers, universities, vocational and skill training classes have so much to gain with the school software. Size of the institution is irrelevant, while it comes about using the school and college management system. It is because the main function of best school management software is helping the schools and other educational institutes to gain right control over the administration & automate redundant tasks.  

What are the functions of the best school management Software?

Like mentioned the top school management software project helps the education institutes to digitize lots of the functions and automate outmoded tasks and manage the diverse verticals of the school’s operation. Certain tasks like admission management, student registration, library & hostel management, designating faculty to the classes, setting timetable & schedules can easily be performed by school software. Using the messaging facility, the manual-made errors will be minimized significantly and allowing for higher efficiency & better performance.

Use of ERP Software for Schools

With the passage of time, your student and faculty size grow and you can upgrade your <a school ERP and college ERP system to be relevant with an increase in the operation size.

●        The school software & campus management system can easily be customized as per the requirement & upgraded at the higher stage to include the new technology & software additions. The solution helps to reduce cost overhead, since plenty of processes will be automated and managed by a smaller group of people.

●        School software is accessible for the use as on-premise solution and as cloud-based solution. There is more to gain from using school software as the cloud system, because if there is any damage because of the earthquake, fire, flood, system damage and others, you know that your information is on the remote server. The cloud services generally come with high encryption & data security measures; thus, your data will not fall in the wrong hands.

●        Most of the school management system in India is mobile-enabled, thus you may access the school’s data on the go. Whether it is the smartphone or tablet, you’re connected to the data even if you are not physically present in the school.

Implemented in more than 1500 schools, Entab offers the best school management system to manage the school every day administrative tasks easily. It is the advanced school management system that comes loaded with many modules, which includes library management, online fee payment, and more.

Modules of the Top School Management Software

The school software generally comes with many modules. Some important modules that school management software comes with are listed here:

1. School information system: Any educational organization requires staff to teach and pupils to learn, and faculty and student database management software help with handling this vertical. School management system handles the admissions, classroom-wise division, student registrations, and admit card for exams generation and distribution. Most of the functions are automated in classroom-wise division and system calculates just by factoring total number of the students, classrooms and available faculty, and student-teacher ratio.
2. Campus Management system: The key focus of the school management system is improving the campus operations & automates redundant tasks. Campus management module helps in managing various verticals such as visitors and security, campus administration, appointments, gate-pass generation, and more. Campus management software will be further divided in canteen, hostel, and transport management that are the important functions (that depends on your organization). Such features are discussed in complete detail, however, for such conversation, campus management module will help to administer & streamline it.
3. Examination Management System: Conducting examinations is a tough business for many educational institutions. There’re exam eligibility calculations that needs to be done, preparing question papers, halls and classrooms to get assigned & doing score assessment on the mass scale. Exam management module in school management application works on 3 levels: pre-examination, exam day and post-exams preparation.
4. Faculty Management System: Faculty management module will allot classes to the teachers, helps with the lesson-plan creation and schedules timetables. Additionally, faculty management module works with attendance management module that will help the teachers to identify absentees. The module is useful for the resource sharing among the faculty members, by ‘share’ buttons within this solution.
5. HR Management System: With human resource module, you may create the centralized and integrated employee database as well as manage this in a better way. In addition, you can maintain the comprehensive employee profiles by covering a wide variety of the essential workforce data –contact details, dependents information, work history, educational details, and much more. You also can use HR management module for configuring master settings & sub-fields such as department, company, employee hierarchy and configure staff working hours & leaves for attendance and leave management.
6. Fees and Payroll System: Fees & payroll calculations are important administrative functions that the school database management software will perform. Right from the fee plan formation to enrolling each student in single or multiple fee program, providing fee submission receipt for fee related reports, there is so much that fees and payroll does for making your school to operate smoothly.
7. Leave & Attendance Management System: The school management will manage attendance and leave module records the student attendance (via ID cards, biometrics, and manually entered using the register), and leaves taken. This does the same for the staff members and faculty. Using attendance and leave management software, your school will keep the proper track of absentees (helpful for examination & fine calculations) as well as automate the whole leave and attendance tracking procedure.

Does Your School Require School Management System?

Technology has eased down everything for schools. Some hard-to-ignore advantages of having the efficient school management system are:

●        Enables connecting with each small & big authority or part of school.

●        Performs the indirect School branding, and parents will have a good impression of the school in mind.

●        This can improve the productivity of the teachers since they do not need to manage side-tasks.

●        Comes well integrated with CMS

●        Complete automation of the school processes allows simple tracking and gives better insights about the data to the school management. With this, the decision-making will improve.

●        Information saved in the school management software will be retrieved and edited from anywhere via laptops, mobiles, and desktops enabled with Internet.

●        Allows students to use and understand technology practically.

●        Saves school’s money by eliminating expenses of stationery & human work.

●        Employee & customer satisfaction increases.

Schools require the full-fledged and right tool to ensure right functioning as well as record management at each stage. Using comprehensive Management Software is a prerequisite nowadays. With this software, academic institutions will automate each school-related task. The best school management software will have administrators, students, teachers, managerial staff or other kinds of users, and assigned with various capabilities. It can manage the library, fees, attendance, admission, parent and teacher and student communication, timetable, and related operations very easily.

School Management Software Trends in 2019

Technology is changing quickly in a way we communicate and act as a team. Education is something, which may change the whole world in a positive way.

School Management Software actually play fundamental role that will benefit our education system by offering amazing features and capabilities to mechanize the processes. Today, it has become the practice other than the need. Parents, teachers, and students want the online school management software to check on the student's academic progress. This has simplified several complex administrative and management tasks even for the staff. Let us read more about the different features and trends of the School Management Software. Some recent trends that are happening in the field of the school management software will include –

1. Mobile Application

Before kids were born with a silver spoon but today kids are born with huge knowledge of gadgets like mobile phones and tablets. Children are able to operate any new device effortlessly. The studies have proved that learning digitally improves the remembering power of the students. Even teachers are forced for delivering content in the precise way and upload the same on the online portal. Students may learn much faster with visual aids, which isn’t possible through the black-board learning. With the new technologies, the context-driven education will become a reality. The students will be taught about their language, culture and region that depend on the location. The mobile phones have actually taken the whole world by storm. Children and adults have access to mobile phones and related applications. Top school ERP software firms like Entab are gearing up to offer their software in a form of the school software mobile apps. It has resulted in many features and modules of the school management software 2019 getting accessible anytime & anywhere to the respective stakeholders.

2. Play & Learn Methodology

For children playing games on their mobile phones is fun. However, what if they also learn when they are playing these games? Yes, today startups have got innovative ideas that will combine studies & frolic activities together. And games are made keeping in mind grades and age of the students. They give an opportunity of learning some new concepts as well as solve any difficult puzzles to get through the knowledge of this subject.

3. Combination Of Existing Systems

At times, schools get the routine administrative activities such as finance & accounting, attendance, communication, etc. managed by using different types of the school management software. In these situations, the school ERP software firms must provide simple integrations with the software already used by the schools rather than completely replacing it with a new one.

4. Immediate Messaging & Mails

In addition to helping students, school management software engages parents also. The facilities such as instant messaging & mails are the best way of increasing interaction between the parents & teachers. It ensures transparency in the education system. Parents will get a detailed report of the child’s progress on a periodic basis online. So, they can login to the online school management software portal or get the reports through mails.

5. Automated School Activities

The School Management software has come with the new trends of helping school staff. The automation of the online fee collection, library management, transportation management, and salary distribution and attendance records has ensured that these processes are faster and accurate to complete.

6. Handling Huge Data

With the institutions becoming bigger day-by-day because of the huge number of students being enrolled, there comes an issue to handle large amount of data of students, teachers, and parents. The school management software firms are ensuring that they develop the software by using cloud storage that has the ability of handling huge volume of data efficiently and without any kind of technical glitches.

7. Cloud Based Software Application

Many schools & universities have now shifted the base to cloud based storage operations. Several small & medium sized schools have now started using the cloud based services for storing the data & information. It has made possible to access data at anytime and from anywhere. At times there are some issues about the data security, however, there are also the solutions that are available to ensure there is no data breach take place.

8. Analytics

Analytics can be used by each and every industry to function in an efficient way, as it uses the data from various sources as well as gives exact information in the statistical format for the purpose of the organizational decision making. And for this reason, even school management software firms are trying hard to bring analytics in force in certain modules like the examination results, payroll, attendance, finance and more.

9. Online Payment

With the advent of the internet and computers, now people prefer doing their payments on the internet from their own place. Staying in line with the current trend, the school management software firms are providing payment feature facility online by using credit cards, debit cards, mobile wallets and net banking along with some standard features that are offered by this software.

10. Interactive Learning Sessions

For students & teachers to bridge their between, the school ERP software companies have now come up with some amazing feature known as ‘Interactive Learning’. Components of the interactive learning will include social media tools, blogs, subject-related games, lesson videos, and group discussions in online forums, and all will help the students to know and retain their subjects in a better way.

Future of School Management Software

School management software 2019 has made some notable differences. Use of different software for the school management can allow students to network with the learning communities from all over the world. The students all over the world with the same learning styles and interests will be able to connect with the help of this software, and creating the interactive and diverse learning culture. This won’t just give students the wider exposure to various cultures, but will lead to the collaboration of different ideas across the borders.

In the next 20 years, the students may incorporate a lot of independence into their learning procedure, and mentoring will become highly fundamental to the student success. The teachers may form the central point in this world of information that students will pave the way through. Although the future of education appears remote, teacher & educational institution are very important for the academic performance.

The demands and needs of the educational institutions may keep on changing quickly with each passing day. The school management software firms like Entab must look in the new trends that are happening in the educational industry so that they are ahead of this curve compared to the counterparts who offer similar software.

How to Choose the Best School Management Software?

Today, technology has become the most important part of any business. Regardless of their size, almost each business owner is including this software to yield positive results and the educational organizations like colleges and schools are not an exemption. There are different kinds of software and technologies accessible in the market to select from. It’s very important for the schools to include the best technology for simple and better management. The software that can surely help in the management of the institution is the best school management software.

For the larger educational organization like International school, the requirements tend to be very complex than the other schools. The International school needs the customizable platform that will integrate with the school's operating system. While it comes about choosing the best school management system these are some necessary prerequisites that it must have.

Things to Consider While Selecting the Best School Management System

To avoid being a victim of poorly made systems as well as wasting your resources in this process, do not rush in selecting the school management system or using the first one you come across by.  It is important that you take a little time, know your school requirements and look for these top 10 pointers for helping you to get your dream software to your school management issues:

Consistent Upgrades and Updates

When selecting the top school management software, it’s important to adopt the solution that can keep on evolving & continue getting better all the time. The applications that are continuously upgraded, taking in consideration the new trends in technology, generally meet this criterion.

Offers Flexibility

School system and processes changes constantly, so right methods & standards are adopted to improve this system. If your school uses any software, it’s essential to know the flexibility level that actually comes with this. Different changes in the standards and methods must not be the reason for dumping the solution and compromise the old records. Software must adapt to the changes in school instead school adapting at what the software provides. Go for the software, which is robust and flexible to conform as well as take all current data from the first day of the school’s establishment.

Must Be Reliable 

When selecting the online school management software system, it’s very important to go for the tried, tested and trusted one. Being a school owner, one important thing that you need to know is how long different schools are using this software and whether it can cater to the most pressing requirement at the critical time.

For example, having the software that works for 5 years at least is very good enough, but the software that has worked efficiently for the good number of years actually makes it more likely to choose.

Long Term Support

The school owners have complained about having had a bad experience with their software. When school needs the critical update and support, designer of that software is not to be found anywhere. He either has gone off pursuing their studies or get a good job offer & isn’t supporting the application anymore–that is how such story goes. In these cases, schools generally need to start looking for the alternative that can keep to the contractual agreements, and function the old way by manually processing the data. 

Ensuring that solution is from the well-established firm that specializes in the software solution for the schools is very important. In this way, you aren’t risking the records management procedure, and becoming dependent on a person and reverting back to the primitive ways of function.

Availability: Standalone or Web-based

That depends on your available infrastructure and requirements, it can be very effective to host software offline and online. Both the methods have got their pros & cons. If you are having any internet connectivity issues in the school, offline model can be effective as the application won’t depend on availability and speed of the Internet. 

Key benefit of internet deployment is that application is available anywhere and making this possible for the staff, parents and students to access even from their home. Even though school chooses to go with an offline method, the web-based app is suggested. This same application is hosted online easily whenever school wants stability of Internet & other users.

Scalability

When you are deploying software in the school, you will have just some student and staff records to collect, input or process. When your school grows, records keep on growing–and number of parents and staff that can access your application will also increase. If application wasn’t designed to scale, then it won’t be usable. Best methods for deciding if the software is scalable will be looking at the track record and determine the duration that software is in use for.

Ease of Use

User friendliness of the software is important to determine the benefit that school can derive from choosing the school management system. When you have the complicated solution, teachers will find it tough to adopt or end up in complicating their work. In order, to make things simple, certain important tasks on software must not take 2 or more steps to locate. Search feature also will improve its user experience to use the software.

Helpful Features

It’s very important not to be carried away by its features listed in the product. It’s always the profitable investment in the solution that has lesser features but 100% of these are useful instead having many features with about 20% of useful ones. These features must solve problems and not for frivolous fantasies only.  

Right Learning Impact

The main goal of the school is passing knowledge to their students. So, any software app that doesn’t positively contribute to the school's knowledge does nothing but hinder their growth in different aspects.

Choose Efficient Software for the Effective Processes

There are plenty of things that the school needs to consider while selecting the school management software of best quality. But, from experience of its provider, we would say helpful feature, all round functionality, ease of use, and costing are priority in improving the effectiveness of schools. While it comes about School Management system, you need to look at a few features like admission management and scheduling to find the best quality software. So, here are a few important aspects to consider when selecting the School Management Software.

Tips to Select the Best School Management System:

Grade & School Level Matters

It is quite obvious that needs of the grade of school student vary from the college student. As the living situations & responsibilities are very different, they require various instructional requirements. To provide the best experience for the students, it’s very important to select the School Management software that meets those requirements. It is has been revealed that many K12 schools expect a few features from School Management software, like:

• Assistance from the software vendors for managing data they store in their software
• User friendly ways to store the school management data (like usernames & passwords)
• Software integration features
• Strategic management features

You must look for all these features besides standard features like admissions management & academic reporting to make sure effective administration. Choosing the software that is based on your grade level or school can help you to meet your school’s administrative requirements.

Consider Backup & Security Functions

Suppose you do not choose the school administration software correctly, you may lose important files in the same way. Think of backup & security features while selecting the software.

Check if Cloud Backup is allowed 

If system is on – site, ensure there’s the separate backup. Select the software that provides quality services & firewall protection. This can protect your school data from any unwanted intrusions.