ERP's Defining Characteristics and Why does your School Need it

 

Summary: Can’t decide whether you should get a school ERP software for your institute or not? Here is the ultimate guide that will help you find out the defining characteristics of a school ERP and why does your school need it. Read through to find out.  

To get or not to get a school ERP? If you too are going through the same dilemma, then you have arrived at the right place. Running a school is not an easy job. Be it managing employee details or taking care of fee collection, school operations can be challenging at times. In this digital world, when anything can be done with the touch of a smartphone, why rely on the olden methods of pen and paper? This is the prime reason why schools switch to a school ERP software as it takes care of all the tasks happening in and out of the school premises. Find out more about the software, its defining characteristics and why does your school need it in the passage below.

What is School ERP?

A school ERP is application software that is designed and developed to automate the day-to-day administrative chores of a school. The software lets the school go paperless and perform all the tedious jobs of administration on a digital platform. A school ERP software also helps in connecting all the stakeholders- teachers, principals, parents, and management on a single platform to keep everyone on the same page. This further helps in a smoother flow of information and keeps parents updated with the progress of their ward, thus providing personalised learning and take necessary actions whenever required. The idea is to help schools achieve their aspirations and goals.

What is School ERP’s defining characteristics?

School ERP comprises a large number of outstanding features that make it a must-have software for schools. Below are some of the features that every school ERP has.

·         Role-Based Login: Since a school ERP acts as a platform connecting all the stakeholders, it comes with the feature of role-based login, giving respective features to each stakeholder along with added advantages such as data security and smooth access control.

·         Energy and Cost Saving: Gone are the days when the administrative tasks had to be performed with pen and paper. The modern school ERP saves a lot of time by letting you go paperless and doing everything on a software; thus, saving a lot of manual work and time. Be it paying fees online or generating report cards, everything can be done with a single click.

·         Mobile Functionality: In an era, where every person is always on the go, accessing an application on a laptop or desktop often becomes a bit challenging. To keep you going, a school ERP supports mobile functionality allowing all the stakeholders to access the app whenever they want.

·         Cloud Facilitation: With the evolution of technology, school ERP has also gone through a lot of advancements. School ERP these days come equipped with cloud facilitation, making it easier to store and manage data. This further provides a lot of additional benefits such as high speed, backup, mobility, and reliability.

·         SMS Alerts: Did you forget about the sports day event at your ward’s school? Well, this wouldn’t have happened if the school was using school ERP software. This artificially intelligent software is capable of sending messages and alerts notifying parents of every single event at the school.

·         Data Backup & Security: Ever since school ERP software became equipped with cloud technology, data backup and security got more robust and easier. Since data is stored on a centralised database in the cloud, schools don’t have to worry about the recovery and security of data as it can be retrieved whenever required. Also, the data remains safe from various cyber threats.

·         Supports Different Platforms: The modern school ERP software works on all platforms, right from Android to iOS. Therefore, none of the stakeholders have to worry about whether it will work on their device or not.

·         Live Support: Although a school ERP is a robust software, there may come times when you may face issues. The facility of live support helps all the stakeholders- parents, management, principals, and teachers find out resolutions of their queries whenever required. 

·         Online Registration: One of the most time-taking processes of any institute, a state-of-the-art school ERP software lets you do online registration within a few steps. It doesn’t require a pen and paper or extra effort from the workforce. 

·         Library Management: With the library management feature of a school ERP, parents can easily keep track of the books their ward is reading and submit the same on time. Moreover, teachers can also issue books they want to read and do submission as per their ease.

·         Progress Report: Be it printing report cards with a single click or keeping a tab of the progress of their child, a school ERP software lets parents do it all. Now parents don’t have to wait for the PTA meetings or the result day to know how their ward is performing at the school. 

·         Online Fee Payment: Many a time, parents miss out on the deadlines for fee payment. But with the online fee payment feature, they can easily do it in just a few minutes and can also be reminded of the last date to do the same.

Why School ERP Software?

Well, a school ERP software is an application that not only makes the functioning of a school easier for administrators and principals but provides equally fruitful results to the parents and teachers.  It is not just about automating schools; it is about empowering them and providing the best education to the students.

For the Principals

It becomes very difficult for principals to keep an eye on every single happening in the school premises. But with a school ERP software, they can stay updated with what’s happening in the institute and get access to the minutest of operation taking place, right from the login history to broadcasting messages to the entire school.

For the Management

Maintaining huge data with pen and register has always been a cumbersome task. Thanks to school ERP software, the school management can easily take care of all operations such as annual reports, attendance, batch-wise dropouts, and what not! All this can be done in a few minutes and without making use of paper.

For the Teachers

It is very important for teachers to stay connected with parents to make them aware of the performance of their child. This is what exactly a school ERP does! Teachers can upload assignments, homework, and projects, and send important messages. They can use the software to view lesson plans, maintain mark sheets, view books issued from the library, print salary slips, and do a lot more.

For the Parents and Students

One of the main objectives of a school ERP software is to let parents monitor the daily activities of their ward. Right from viewing the attendance to paying the fee online and filling leaves, parents get access to everything happening at the school. Some of the very smart school ERP software also comes with the feature of GPS and navigation.

If you too want to get rid of unnecessary paperwork, switch to a school ERP software today!

Benefits of Remote Learning and Tips for Learners

 

Also known by other names such as eLearningand distance education, remote learning lets students learn in the comfort of their home, without being physically present in a traditional classroom. Technology acts as the medium through which lessons are delivered. Remote learning is an umbrella term that encompasses everything from online classes and video conferencing, to recorded lectures, and discussion boards.

 

In remote learning, the primary way of teaching is through audio-visual content. With time, the new-age technologies such as virtual reality are also being used to provide even more engaging and enticing learning experience.

 

Benefits of Remote Learning

 

Below are some of the incredible benefits of remote learning and why it is gaining popularity among modern learners.

 

Personalized Learning

 

This is one of the most common reasons why millions of students opt for remote learning. The services offered are way more flexible than a regular classroom course. Hence, students have full control over online resources. They don't have to stick to rigid schedules and follow a particular learning process.

 

Remote learning allows students to learn at their own pace. They don't have to rush to understand a topic. They can make their schedules and choose the topics and concepts they want to study.

 

Learn Anywhere, Anytime

 

The biggest drawback of traditional classrooms is that students have to follow the strict timetable. And if they miss out on any class, no matter the reason, they miss out on that particular topic too! This doesn't happen in remote learning. The whole concept of remote learning is based on letting students learn as per their ease. The constraints of space and time no longer hinder them in learning.

 

Whether you are at home, a café, or your friend's place, you can view the lecture and engage in the process of learning. Unlike conventional methods of teaching, you can choose your learning timings as well. Choose a schedule that suits you the most or make your own. All you need is the will to learn, and nothing would stop you!

 

Cost-Effective

 

Online learning services are usually cheaper than the traditional ones. It is because a lot of money is saved, right from buying or renting a space, to the furniture. Some of the leading eLearning companies even provide free lessons to help students throughout the world.

 

Hence, remote learning is not only cost-effective for educators but to learners as well. No wonder, the number of online learners is increasing every year.

 

Saves Time

 

Getting up early in the morning every day can be tiring at times. Well, this doesn't happen in remote learning. You decide your own schedule and learn during the hours you are most productive. Therefore, it not only saves your time but also increases your productivity.

 

While you understand what you are learning, you will be able to achieve better outcomes. Hence, remote learning is becoming more popular among modern learners every day.

 

Make Yourself Self-disciplined

 

In the initial years of schooling, it is essential to make students understand the importance of discipline. But after a certain point, they need to learn it on their own. Moreover, learners often feel being pressured to stick to rigorous routines. Then, they usually begin with missing classes.

 

When a student opts for an online learning course, they have the liberty to decide their schedules. They become self-disciplined and more productive in a less stringent atmosphere.

 

More than Just Academic Learning

 

While at school or college, it becomes difficult to focus on anything other than academics. But with remote learning, you can develop any skill set, right from learning a programming language, to getting a certification in a professional course.

 

The world of online learning is enormous, it has no boundaries. Therefore, learners can acquire any skill they want to.

 

Remote Learning: Tips for Learners

 

Since there are plenty of online platforms and courses out there, learners often get confused to select the best option for them. To help them out, here are some of the best tips for students who are looking forward to joining eLearning courses.

 

•    Know your goals and try out a few options. This is very important because you need to decide what exactly you want to learn. For example, begin with the absolute beginner program if you're going to learn a language and don't know a bit about it. You can check a sample lecture to decide what suits you the most.

 

•    Always make a schedule. Although you get control of everything, you must make a proper schedule to make the most out of the eLearning program. It might seem difficult in the first place, but there is no going back once you get on the track!

•    Take Breaks. Studying for prolonged hours can be tiresome. Hence, take breaks. You can consider taking small breaks after completing a topic. This will help you stay active and be more productive.

 

•    Evaluation is Important! Since you are learning on your own, you must take tests to evaluate whether you are preparing the right way or not. You can join an online test series for better results.

 

•    Stay True to Yourself. This is very important for every learner. Just because you have the power to decide how you learn, you cannot take things lightly. Follow your schedule and keep learning. The only way you can do it is by staying true to yourself. 

How to Support your Learning Ecosystem with an LMS

 

The learning ecosystem has been changing with the ever-evolving technologies. There was a time when traditional pedagogies sufficed students' learning needs, but with the advent of modern technologies, the learning ecosystem underwent a tremendous paradigm shift. Technology has changed the process of teaching-learning and has also altered how teachers manage and deliver education to learners. One such technological innovation is the learning management system or LMS that lets educators and schools provide lessons with the help of technology and administer, track, and manage the learning process. Here is how you can support your learning ecosystem with an LMS. 

Why is LMS Important for Schools? 

The present-day classrooms are based on the concept of blended learning. This style of education incorporates modern as well as traditional methods of teaching. Today, most schools prefer blended learning to cater to the needs of advanced learners. And the learningmanagement system helps educators to streamline the process of education delivery. This entails everything, right from administering, to tracking, managing, reporting, and documenting educational courses. 

Instead of maintaining several records on paper, teachers can effortlessly manage different documents and course material with the help of a learning management system. It is the remarkable features of an LMS that make it critical for schools today. 

Ways LMS Supports Learning Ecosystem

 

Below are some of the most outstanding ways LMS supports the learning ecosystem.

 

•            Provide Immersive Learning to Students: Learning management system is capable of providing an immersive learning environment for students. The latest technologies, such as augmented reality, and 3D, can be used to give lessons to learners. With the help of these technologies, students are immersed in the learning process and quickly understand what is being taught. There are lesser to no distractions, and learners understand even the most complex topics without any difficulty.

•            Easily Customizable: LMS is basically a software that can be customized as and when required. Hence, if there is a change in the syllabus, or a need to add some new feature, everything can be easily done without affecting the other features of the LMS.

•            Mobile Learning: This is one of the most incredible features of an LMS. Students can learn anywhere, anytime. Once they have been provided access to use the LMS, they can quickly log in and study on the go. On the other hand, teachers can perform different operations, irrespective of their location, and time.

•            Content Management: Gone are the days when teachers had to carry multiple documents to view the syllabus, timetable, schedule, and content of a textbook. Teachers can easily upload and manage learning resources such as videos, images, and text, alongside essential documents. 

•            Discussion Boards: Yet another brilliant feature of an LMS is the discussion board. With this feature, learners can interact with each other and discuss relevant topics. They can also converse to teachers to understand different concepts and clear doubts if any.

•            Attendance Tracking: Schools don't need any other software to track and manage the attendance of students. Teachers can easily update the daily attendance on the learning management system. It saves a lot of time and eliminates the chances of errors. They can also send notifications to the students absent on a particular day.

•            Evaluation: One of the crucial aspects of the learning ecosystem is evaluating the performance of students. This can be easily done with the help of LMS. Teachers can upload assignments and projects on the software and ask students to share upon completion. After assessing the performance of the students, teachers can share the results on the LMS itself.

•            Personalized Learning: As every learner is unique and learns at his or her own pace, schools must focus on providing personalized learning. And this could be done with the help of an LMS. When students receive access to the LMS content, they can learn the way they want. They don't have to rush or go too slow to match the pace of their classmates. Instead, they can learn according to their capabilities and prowess.

 

 

Tracking student’s attendance got easier by Entab's school mobile app.

 

Attendance management has always been a tedious task for teachers. We all have memories from our school days when our Name/Roll No was shouted by teacher and we have to reply with a loud Present Mam. In recent time things have changed a lot and most of the schools have adopted to use of technology to manage their institute. Entab Infotech (P) Limited has also helped more than 1800+ schools in managing their school and automate the daily tasks and activities so that schools can be more efficient. Our School ERPSoftware CAMPUSCARE comes loaded with numerous modules accessible over both web and mobile applications but today we will be discussing how our mobile apps can help you to manage and track attendance easily.

CAMPUSCARE mobile apps are available for both Android and IOS users. Our mobile app comes power packed with modules like Online Admissions, Fee Payments, Attendance Management, Bus Tracking, Homework, Online Classes and many more useful features.

Our Attendance management modules helps teachers to mar attendance digitally right from their smartphones, they do not need to carry the traditional register and pens. In case a student is absent an instant notification will be sent to parents informing them about the same. All the attendance data is stored on our secured servers is accessible to all stakeholders at any point of time.

Our mobile app also allows you to evaluate or calculate the attendance using different calculation algorithms and formulas as per your needs. Below mentioned are few of the points that can be performed through our School Mobile Apps:

1. Teachers can mark attendance right from their smartphones.
2. If a student is absent an instant notification will be sent to parents informing them of same.
3. Teachers can select any previous date to check whether the student was absent or present.
4.  Data can be presented in Graphical forms,
5. Different formulas can be used for obtaining desired results.
6. All data is stored to secure servers accessible at anytime from anywhere.
7. Parents can apply for leave.
8. Teachers have the permission to accept or reject a leave application.
9. Reduces Paper usage and contribute to environment
10. Automatic Calculation of leaves
11. Eliminate manual errors and saves time and money.

Above mentioned features and details help a school in managing attendance of their students more efficiently and easily than the traditional method. Hence most of the schools are today opting to adopt to ERP Software’s and School mobile Apps so that they can leverage most out of school.